availability, policies &   rescheduling your wedding: 

current 2020 wedding couples:

I want you to be aware of my availability before starting the process of rescheduling your wedding date. To make things easy I have created this guide including steps to rescheduling, my availability calendar for 2021, my rescheduling policy, new studio policies and links to wedding blogs providing advice to couples during this time. 

contact your venue

You deserve to have your wedding day! Postpone your wedding date, do not cancel it.  Contact your venue first and ask for dates they have available in 2021. Venues typically only book 1 wedding a day so it is important that they are consulted with first about a date change. Some will allow soft holds.

contact your vendors

Reach out to all your vendors and let them know the date options your venue provided. Ideally everyone should be available for at least one of those dates. Don't contract a new date until you talk to all your vendors. Remember each vendor is a small business so each will have their own rescheduling policies. 

date change

  • Send an "unsave the date" to your guests.

  • Follow-up with a new save the date at least 12 weeks before your new date.

  • Send out the official invitation 8 weeks before your date. Yay!

  • Send these digitally (free and eco-friendly) or via mail.

01.

02.

03.

available dates

available dates

available dates

rescheduling policies
  • Please choose a date I have available.

  • There's no rescheduling fee. You will need to sign a rescheduling addendum.

  • Your retainer payment and any payments made are applied to your new wedding date.

  • Your payment due dates will adjust to your rescheduled wedding date.

  • You have two options for your payment plan. Keep your current payment plan or switch to the new payment plan with payments being split equally and due 90 days, 60 days, 30 days and 7 days before your wedding date. For reference, the current payment plans due dates are 30 days and 7 days before your wedding date.

  • You can put a soft hold on a 2021 date if you are unsure about rescheduling at this time. If someone else chooses that soft hold date you will be notified and will then have 72 hours to decide if you want to move forward with officially rescheduling or the date will be released to the other couple. 

rescheduling policies

got questions?

email to ask me anything

still  gonna 
be the best 
day ever!
the studio will be open in the future for limited sessions and meetings

waiver

You will need to sign a waiver prior to entering the studio. The waiver outlines the sick policy, cleaning policy, rescheduling policy and what I am doing to keep you safe!

wash your hands

You will need to wash your hands in the bathroom as soon as you walk into the studio.  Scrubba dub.

air purifier

To keep fresh air circulating I will have a window open and an air purifier running 24/7.

masks

You are not required to wear a mask during your session but I will be wearing a mask at all times..

social distance

I kindly ask that you keep your distance from me. In different circumstances hugs and handshakes would be welcomed but right now the rule is 6ft.

sanitizing

When leaving the studio you will need to wash your hands again or use the hand sanitizer station.

cleaning

All surfaces in the studio and will be wiped down and disinfected between each session/meeting.. This includes any sets or props used or album samples touched.

Schedule Spacing

Sessions and/or meetings will have an adequate amount of time between them to allow for cleaning and sanitizing.

studio policies

studio policies

studio policies

 outdoor session policies 

 for engagement sessions: 

  • You will need to sign a waiver prior to your session. The waiver outlines the sick policy, rescheduling policy and what I am doing to keep you safe!

  • I will be wearing a mask your entire session, you are not required to wear one outdoors.

  • I kindly ask that you keep your distance from me. In different circumstances hugs and handshakes would be welcomed but right now the rule is 6ft apart.

  • Most outdoor locations require a permit application and/or fee or permission from the property owner, you are responsible for ensuring we can shoot at the outdoor location you choose. 

wedding blogs you may find helpful:
wedding blogs you may find helpful:

FAQ

What are your other couples planning?


So far, all March-early August couples have postponed to Fall 2020 or have decided to move their wedding date to 2021. After recent news that social distancing and face coverings are required at venues, more couples have opted to reschedule to 202. I stay updated on the gathering limit here. The gathering limit is currently 10 people and all large gatherings are banned in Maryland.




Does the gathering limit include vendors?


From what I have been told, yes, it does include vendors in the total count. Most vendors that would be with you for your full day usually have smaller teams of 1-3 people but catering staff and bands tend to have a larger team.




What do you think we should we do?


First and foremost, read all of your vendor contracts. Next, if you do not have one already, hire a wedding planner. Wedding planners have taken over vendor correspondence, navigating contracts and stay updated on news + current events. After that, determine if you are willing to or able to limit your guest count to your venues 50% capacity limit. Consider the vibe you want, remember your venue and vendors are required to follow social distancing guidlines and enforce face coverings. Also consider travel limitations and high risk guests when making that decision. Stay updated on executive orders in Maryland here.




What vendors should we contact first?


All of them. You have paid a retainer fee with your vendors and are likley on a payment schedule with each of them. You will need to see what each vendors policy is for payments when rescheduling. Here is the order I would consider: 1. Your venue and planner are the most important 2. Your photographer, videographer and any vendor that is a single person business 3. Vendors that have a team and are known to do multiple weddings a day, they will have more flexibilty Once all vendors have confirmed a date, put them all in a group email to send the final confirmation, this is a good way for us to connect! Your vendors are a team of professionals all working together to to serve you!




Can we get a marriage license and still get married in 2020?


Yes! Courts may be open now. Check out the process for obtaining a license in Maryland here. Some couples have eloped (or are planning to elope) this year in addition to still planning their larger ceremony and reception on their rescheduled date! If you choose to get married in a small intimate gathering this year I am happy to come photograph it, please reach out once the stay at home order is lifted!




What happens if we choose a date you are not available?


If you choose a date I am not available then there are 2 options. Option 1: I will hire an associate photographer of equal skill and talent to photograph your wedding day. If an associate shoots in my place all editing, online gallery delivery and album design is still done by me. Option 2: If you do not want the associate photographer option then we will move forward with signing a cancellation agreement. I understand that many factors are considered when choosing to reschedule and I hope that neither cancelling or hiring an associate is necessary. Please know that I want to be at your wedding! I am excited for your wedding and I can't wait to capture your day as we planned!




When should we make a decision?


Some local venues have recommended waiting until you are 2.5 months out from your wedding before deciding to reschedule. The longer you wait the less date options your venue will have.




Can you keep it real with me?


Based on my experience in the wedding industry and the fact that we know Covid-19 is spread through respiratory droplets, there is a concern for safety at large gatherings. Weddings are a group of people close together laughing, talking, crying, eating, yelling, touching and sweating it out on the dance floor. Social distancing guidelines will require some creativity and masks cannot be worn while eating or drinking so receptions may look different this year.





 what's next? 

If you have decided you want to officially move forward with rescheduling your wedding date please email me and I will send you a rescheduling addendum to sign

hello@aliciawiley.com

micro weddings

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